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I) THE RULE OF THE INTERNATIONAL CONFEDERATION OF THE SOCIETY OF ST. VINCENT DE PAUL, II) STATUTES OF THE INTERNATIONAL CONFERENCES OF THE SOCIETY OF SAINT VINCENT DE PAUL, III) THE INTERNAL STATUTES FOR THE SOCIETY OF ST. VINCENT DE PAUL IN ZAMBIA., APPENDIX 1, APPENDIX 2, APPENDIX 3, APPENDIX 4, SPIRITUAL READINGS
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1. THE CONFEDERATION, HEAD OFFICE AND MEMBERS
1.1. The Confederation
At International level, the Society of St. Vincent de Paul is united in its spirituality and
management through an International Confederation of the Society of St. Vincent de Paul
(hereinafter referred to as the “Confederation”), which is presided over by the President
General.
1.1.1. The Name of the Society
The International Confederation of the Society of St. Vincent de Paul is the sole owner
of the Society’s name. Only the Council General may, on behalf of the Confederation,
authorize or prohibit the use of its name.
1.2. The International Head Office
The Confederation’s head office is based in Paris, France, the city where the first
Conference was founded.
The head office may be transferred to any other location in the world by resolution of the
Council General Assembly; this resolution shall be adopted by a majority of two thirds of
the votes of the members present and represented.
In order for this resolution to be validly adopted by the Assembly, the proposal must have
been included on the agenda prepared previously and sent to the members of the Council
General.
1.3. Other International Confederation Centers
Other work centers may be established in different cities around the world. 1.4. Official LanguageIn recognition of the establishment of the first St. Vincent de Paul Conference in France,
the official language of the Conference is French. All the Confederation’s official
documents shall be drafted in this language.
1.4.1 Other co-official Languages
The co-official languages of the Confederation are English, Spanish, Portuguese and
Chinese. The Confederation under-takes to publish most of it’s documentation in all the
co-official languages.
1.5. The Assembly of the Council General
The supreme democratic body of the Confederation is the Council General, which meets in
ordinary or extraordinary Assembly and is presided over by the President General.
1.6. Legal Members
Each National or Assimilated Council that joins the Confederation, and is instituted
accordingly, shall become a legal member of the Confederation’s Council General.
They must be constituted within the scope of their national legislations as non-profit or
similar organisations, and duly instituted by the Council General.
Although the tradition of our Society prefers to use the term “Superior Councils”, special
provisions in legislation or other circumstances may warrant the use of the term “National
Council.”.
1.6.1. Representatives on the Council
The duly elected Presidents of the National or Assimilated Councils, which they
represent, and which are instituted in the different countries and clearly defined
regions around the world, form the Council General.
1.6.2. Definition of Assimilated Councils
Assimilated Councils are Councils that have been instituted or Conferences that have
been aggregated, and which are legally constituted within the scope of their national
legislation as non-profit organizations representing a country or region in which a
national council has not yet been instituted.
1.7. Affiliation to the Confederation
Any National, Assimilated or Associated Council (as defined in Article 1.10.1 of Part 2 of
the Rule) of the Society around the world that wishes to join the Confederation must
request this in writing and submit such request to the President General of the
Confederation.
1.7.1. Requirements for the affiliation
The above mentioned written request for affiliation to the Confederation must state that
such Council complies, pursuant to national legislation, with the provisions established in
Article 1.6 of Part 2 of the Rule, and must also indicate the area for which it is responsible.Likewise, it shall expressly accept all aspects of the Rule and Statutes of the Society of St.
Vincent de Paul, which consists of three parts: The Rule of the International Confederation
of the Society of St. Vincent de Paul (Part 1); the Statutes of the International
Confederation of the Society of St. Vincent de Paul (Part 2); the basic requirements for
drafting the Internal Statutes for National, Assimilated or Associated Councils (Part 3) 1.7.2. Legal liabilityUnder no circumstances shall the Confederation or any of its governing members, by
virtue of the affiliation described above, be liable for events occurring without their
full and proven knowledge. The National , Assimilated and Associated Councils shall,
for all purposes, be the highest and ultimate bodies responsible, before any type of
national or international jurisdiction, for events occurring within their jurisdictional
areas.
1.8. Institution of National Councils.
In order to achieve a better service for members and the poor in the same country, two or
more National Councils may be instituted in accordance with the provisions contained in
Article 1.9 of Part 2 of the Rule.
1.8.1. The Conditions
The following conditions must be met in order to justify need:
a) Excessive territorial scope
b) Difficulties in communication
c) Large number of Conferences and Councils
d) Large number of members and special works.
1.9. Procedures for Instituting a new National Council
The following conditions must be met in order for a new National Council to be instituted
in a country where there is already a national council.
1.9.1. Establishment of the request of a National Council
a) Existence of more than 3,000 Conferences working in the country of the applicant
National / Assimilated council.
b) The new council, which is the object of the Institution request, will have more than
1,000 Conferences.
c) The existing National Council, authorizing the institution of the new national
council, presents the request.
d) The legislation in the country in question permits the institution of two national
councils in that country, with different jurisdictions.
e) Favourable recommendation by the Territorial Vice-President.
f) Express authorization from the Council General through its Permanent Section.
1.9.2. Institution following an official request
The Council General, through its Permanent Section, may officially institute national or
assimilated Councils for specific regions around the world, regardless of the frontiers of
the countries in question, whenever social –political, geographical reasons for the service
make this necessary.When the institution of these councils affects already instituted national councils duly
aggregated to the Confederation in accordance with the provisions established in Article
1.6 of Part 2 of the Rule, the aforementioned Council must be consulted beforehand. This
consultation obligation shall be binding on the Permanent Section of the Council General.
1.10. Other members of the Council General
Different circumstances may mean that there are other members of the Council- General,
in accordance with the following classification:
1.10.1. Associated Councils
These are Councils that cannot achieve full legal member status due to limitations in
their national legislation or to the fact that they have availed themselves of legal
instruments governing legal members other than those established in Article 1.6 of
Part 2 of the Rule.
1.10.2. Temporary Members
These are members appointed by the President General in countries or regions where
the Society is not present and until the corresponding National or Assimilated Council
can be instituted.
The same shall apply to the provisional Presidents of National Councils instituted by
the Council General, in accordance with the provisions contained in Article 6.5 of Part2
of the Rule.
1.10.3. Missionary Members
These shall be members appointed by the President General to perform specific tasks
and services. They shall always include members who have served as International
Presidents General.
1.11. Right to speak but not to vote
All the other members of Council General that is : Associated, temporary or missionary
members shall be entitled to speak but not to vote at the Council General Assemblies.
1.12. Related Special Works
Special works related to the Society that may use the Society’s logo in the places and
situations that are considered appropriate, shall be deemed to be those special works in
which the Society of St. Vincent de Paul participates at any level of the organization; the
aforementioned participation shall enable the special work to be controlled by Vincentian
members on an effective, majority and real basis.
1.12.1. Use of the Society’s Logos
Every National or Assimilated Council shall authorize the use of the Society’s logos
within its jurisdiction in accordance with the provisions established in the previous
paragraph.
1.12.2. Employees
The employees of these special works and in general those employed by the
Confederation may not hold offices on the councils of the Society, with the exception
of the technical and executive position corresponding to them at the special work or
council where they render their services.
2. THE COUNCIL GENERAL ASSEMBLY.
2.1. The General Assembly of the Confederation
The senior body of the Confederation is the Council General, which meets in a General
Assembly as provided in Article 1.5 of Part 2 of the Rule.
Each National Council and Assimilated Council that is a legal member is represented by
one vote. The President General shall likewise have one vote which, if the case maybe,
shall be considered the casting vote.
2.1.1. Quorum and Voting
The valid adoption of resolutions by the General Assembly shall require the attendance or
representation of at least 30% of its full members. Should a second call be necessary, this
shall be considered as validly constituted regardless of the percentage of members present
or represented. A simple majority shall validly adopt resolutions.
2.2. Frequency of Assembly Meetings
The Council General Assembly normally meets once every six years.
2.2.1. Extra-ordinary General Assemblies
The President General may convene Extra-ordinary General Assemblies whenever
circumstances make this advisable.
An Extra-ordinary General Assembly must be convened when so requested by more
than 50% of the legal members of the Council General.
2.3. Participation
The Assemblies may be attended by the representatives of the Councils indicated in Article
1.6 and 1.10.3 of Part 2 of the Rule, each by virtue of the powers granted to them in the
afore-mentioned articles.
2.4. Agenda
The agenda of the Assembly meeting and the notice convening the meeting are
determined by the Secretary General in agreement with the President and taking into
account any suggestions by members of the Council to whom this notice is delivered.
2.5. Prayers and Meditation
According to tradition, the meeting begins and ends with a prayer. Consisting of a spiritual
reading or meditation, which may lead to a brief exchange of opinions. The International
Spiritual Adviser gives this reading. The corresponding secret collection is always taken
among attending members.
3. THE PRESIDENT GENERAL, THE BOARD OF THE COUNCIL GENERAL AND THE
INTERNATIONAL SERVICE STRUCTURE
3.1 The President General
The President of the Confederation of the Society of St. Vincent de Paul and its Council General
represents the Society before the Holy See and all International religious or civil organizations, and
in general, before any public or private organization.
Since the founding of the first Conference, this figure has represented the nexus of union and
moral authority of the Society in periods when the Council General Assembly has not met
The President General personifies the unity of the Society worldwide.
3.2. The Functions of the President General
The President General, supported by a team within the International Structure, supervises, fosters
and coordinates the Society’s activities worldwide and, for this purpose, makes any decisions
deemed appropriate, implementing the resolutions of the Council General Assemblies in
compliance with the provisions established in the Rule, and pursuant to the Society’s tradition. 3.2.1. Report on the progress of the SocietyIn January every year, and for general information of all the members and councils, the President
General drafts a report for all the members of the Council General, reflecting the progress of the
Society during the previous year and the prospects for the future.
3.3. Election of the President General
The President General is elected by all the members of the Society, represented by the Presidents
of the National, Assimilated and Associated Councils, who exercise this right on their own behalf
and on behalf of the members they represent.
3.4. Duration of term of office
The term of office of President General is Six years; this term of office may be renewed once only.
3.5. Age Limit
The President General may not be more than 65 years when elected.
3.6. Election Procedure and deadlines
When a President General must be elected because the term of the existing President has reached
its end, the Vice-President General must announce this at least Ten months prior to the time of
the election to the members of the Council General, who are then responsible for notifying the
members accordingly.
3.6.1. Electoral Board
The Electoral Board is presided over by the Vice-President General and is formed by the latter, the
Secretary General and the Treasurer General, provided that none of them is a candidate. If any of
the aforementioned three persons is a candidate, a legal member of the Council General shall
replace him.
3.7. Presentation of Candidates, forms and Limitations.
During the two months following the notification of the elections, the members of the Council
General, either individually or in groups, may present the candidates whom they deem suitable
and worthy, chosen from among those members who have belonged to the Society for more than
Fifteen years and who do not hold remunerated service posts in the Confederation at any level or
in any of the participating or related special works.
3.8. Announcement of Candidates.
At least Three months prior to the Council General Assembly meeting, the Vice- President General
shall announce the candidates who fulfil the required conditions and whose proven acceptance
has previously been obtained by the Vice-President General.
This announcement shall be accompanied by a short Vincentian “Curriculum Vitae,” together with
the candidate’s action programme if elected. Presented on a maximum two sheets.
3.9. Time and form of Election
The new President General shall be elected at the General, Ordinary or Extra-ordinary Assembly
called for this and other purposes.
3.9.1. Quorum to Election
In order for the General Assembly to be validly constituted to elect a new President General, a
quorum of 30% of the members with voting rights pursuant to Article 2.1.1 of Part 2 of the Rule
shall be required.
3.9.2. Voting Procedure
The voting system used shall consist of two rounds and shall be effected by secret ballot. The first
round shall include the postal votes of those electors who are unable to attend in person. In the
second round, which shall only be required if no candidate obtains one half plus one of votes
presented, the candidates shall be the two members who have obtained most votes in the first
round. Due to time restrictions, this second voting round shall be performed directly and by secret
ballot; no postal votes shall be accepted.
Voting shall take place on the afternoon of the first day of the Council General Assembly meeting
in which the voting is included on the agenda and shall have priority over any other matters.
3.9.2.1. Limitation
If an existing President General is presented for second term of office having passed the first
round without any candidate reaching half plus one of the votes, in order for his / her election to
be valid, he / she must obtain at least one half plus one of the votes presented in the second
round.
1. THE CONFEDERATION, HEAD OFFICE AND MEMBERS
1.1. The Confederation
At International level, the Society of St. Vincent de Paul is united in its spirituality and
management through an International Confederation of the Society of St. Vincent de Paul
(hereinafter referred to as the “Confederation”), which is presided over by the President
General.
1.1.1. The Name of the Society
The International Confederation of the Society of St. Vincent de Paul is the sole owner
of the Society’s name. Only the Council General may, on behalf of the Confederation,
authorize or prohibit the use of its name.
1.2. The International Head Office
The Confederation’s head office is based in Paris, France, the city where the first
Conference was founded.
The head office may be transferred to any other location in the world by resolution of the
Council General Assembly; this resolution shall be adopted by a majority of two thirds of
the votes of the members present and represented.
In order for this resolution to be validly adopted by the Assembly, the proposal must have
been included on the agenda prepared previously and sent to the members of the Council
General
1.3. Other International Confederation Centers
Other work centers may be established in different cities around the world.
1.4. Official Language
In recognition of the establishment of the first St. Vincent de Paul Conference in France,
the official language of the Conference is French. All the Confederation’s official
documents shall be drafted in this language.
1.4.1 Other co-official Languages
The co-official languages of the Confederation are English, Spanish, Portuguese and
Chinese. The Confederation under-takes to publish most of it’s documentation in all the
co-official languages.
1.5. The Assembly of the Council General
The supreme democratic body of the Confederation is the Council General, which meets in
ordinary or extraordinary Assembly and is presided over by the President General.
1.6. Legal Members
Each National or Assimilated Council that joins the Confederation, and is instituted
accordingly, shall become a legal member of the Confederation’s Council General.
They must be constituted within the scope of their national legislations as non-profit or
similar organisations, and duly instituted by the Council General.
Although the tradition of our Society prefers to use the term “Superior Councils”, special
provisions in legislation or other circumstances may warrant the use of the term “National
Council.”
1.6.1. Representatives on the Council
The duly elected Presidents of the National or Assimilated Councils, which they
represent, and which are instituted in the different countries and clearly defined
regions around the world, form the Council General.
1.6.2. Definition of Assimilated Councils
Assimilated Councils are Councils that have been instituted or Conferences that have
been aggregated, and which are legally constituted within the scope of their national
legislation as non-profit organizations representing a country or region in which a
national council has not yet been instituted.
1.7. Affiliation to the Confederation
Any National, Assimilated or Associated Council (as defined in Article 1.10.1 of Part 2 of
the Rule) of the Society around the world that wishes to join the Confederation must
request this in writing and submit such request to the President General of the
Confederation.
1.7.1. Requirements for the affiliation
The above mentioned written request for affiliation to the Confederation must state that
such Council complies, pursuant to national legislation, with the provisions established in
Article 1.6 of Part 2 of the Rule, and must also indicate the area for which it is responsible.Likewise, it shall expressly accept all aspects of the Rule and Statutes of the Society of St.
Vincent de Paul, which consists of three parts: The Rule of the International Confederation
of the Society of St. Vincent de Paul (Part 1); the Statutes of the International
Confederation of the Society of St. Vincent de Paul (Part 2); the basic requirements for
drafting the Internal Statutes for National, Assimilated or Associated Councils (Part 3)
1.7.2. Legal liability
Under no circumstances shall the Confederation or any of its governing members, by
virtue of the affiliation described above, be liable for events occurring without their
full and proven knowledge. The National , Assimilated and Associated Councils shall,
for all purposes, be the highest and ultimate bodies responsible, before any type of
national or international jurisdiction, for events occurring within their jurisdictional
areas.
1.8. Institution of National Councils.
In order to achieve a better service for members and the poor in the same country, two or
more National Councils may be instituted in accordance with the provisions contained in
Article 1.9 of Part 2 of the Rule.
1.8.1. The Conditions
The following conditions must be met in order to justify need:
a) Excessive territorial scope
b) Difficulties in communication
c) Large number of Conferences and Councils
d) Large number of members and special works
1.9. Procedures for Instituting a new National Council
The following conditions must be met in order for a new National Council to be instituted
in a country where there is already a national council.
1.9.1. Establishment of the request of a National Council
a) Existence of more than 3,000 Conferences working in the country of the applicant
National / Assimilated council.
b) The new council, which is the object of the Institution request, will have more than
1,000 Conferences.
c) The existing National Council, authorizing the institution of the new national
council, presents the request.
d) The legislation in the country in question permits the institution of two national
councils in that country, with different jurisdictions.
e) Favourable recommendation by the Territorial Vice-President.
f) Express authorization from the Council General through its Permanent Section.
1.9.2. Institution following an official request
The Council General, through its Permanent Section, may officially institute national or
assimilated Councils for specific regions around the world, regardless of the frontiers of
the countries in question, whenever social –political, geographical reasons for the service
make this necessary.When the institution of these councils affects already instituted national councils duly
aggregated to the Confederation in accordance with the provisions established in Article
1.6 of Part 2 of the Rule, the aforementioned Council must be consulted beforehand. This
consultation obligation shall be binding on the Permanent Section of the Council General.
1.10. Other members of the Council General
Different circumstances may mean that there are other members of the Council- General,
in accordance with the following classification:
1.10.1. Associated Councils
These are Councils that cannot achieve full legal member status due to limitations in
their national legislation or to the fact that they have availed themselves of legal
instruments governing legal members other than those established in Article 1.6 of
Part 2 of the Rule.
1.10.2. Temporary Members
These are members appointed by the President General in countries or regions where
the Society is not present and until the corresponding National or Assimilated Council
can be instituted.
The same shall apply to the provisional Presidents of National Councils instituted by
the Council General, in accordance with the provisions contained in Article 6.5 of Part2
of the Rule.
1.10.3. Missionary Members
These shall be members appointed by the President General to perform specific tasks
and services. They shall always include members who have served as International
Presidents General.
1.11. Right to speak but not to vote
All the other members of Council General that is : Associated, temporary or missionary
members shall be entitled to speak but not to vote at the Council General Assemblies.
1.12. Related Special Works
Special works related to the Society that may use the Society’s logo in the places and
situations that are considered appropriate, shall be deemed to be those special works in
which the Society of St. Vincent de Paul participates at any level of the organization; the
aforementioned participation shall enable the special work to be controlled by Vincentian
members on an effective, majority and real basis.
1.12.1. Use of the Society’s Logos
Every National or Assimilated Council shall authorize the use of the Society’s logos
within its jurisdiction in accordance with the provisions established in the previous
paragraph.
1.12.2. Employees
The employees of these special works and in general those employed by the
Confederation may not hold offices on the councils of the Society, with the exception
of the technical and executive position corresponding to them at the special work or
council where they render their services.
2. THE COUNCIL GENERAL ASSEMBLY
2.1. The General Assembly of the Confederation
The senior body of the Confederation is the Council General, which meets in a General
Assembly as provided in Article 1.5 of Part 2 of the Rule.
Each National Council and Assimilated Council that is a legal member is represented by
one vote. The President General shall likewise have one vote which, if the case maybe,
shall be considered the casting vote.
2.1.1. Quorum and Voting
The valid adoption of resolutions by the General Assembly shall require the attendance or
representation of at least 30% of its full members. Should a second call be necessary, this
shall be considered as validly constituted regardless of the percentage of members present
or represented. A simple majority shall validly adopt resolutions.
2.2. Frequency of Assembly Meetings
The Council General Assembly normally meets once every six years.
2.2.1. Extra-ordinary General Assemblies
The President General may convene Extra-ordinary General Assemblies whenever
circumstances make this advisable.
An Extra-ordinary General Assembly must be convened when so requested by more
than 50% of the legal members of the Council General.
2.3. Participation
The Assemblies may be attended by the representatives of the Councils indicated in Article
1.6 and 1.10.3 of Part 2 of the Rule, each by virtue of the powers granted to them in the
afore-mentioned articles.
2.4. Agenda
The agenda of the Assembly meeting and the notice convening the meeting are
determined by the Secretary General in agreement with the President and taking into
account any suggestions by members of the Council to whom this notice is delivered.
2.5. Prayers and Meditation
According to tradition, the meeting begins and ends with a prayer. Consisting of a spiritual
reading or meditation, which may lead to a brief exchange of opinions. The International
Spiritual Adviser gives this reading. The corresponding secret collection is always taken
among attending members.
3. THE PRESIDENT GENERAL, THE BOARD OF THE COUNCIL GENERAL AND THE
INTERNATIONAL SERVICE STRUCTURE
3.1 The President General
The President of the Confederation of the Society of St. Vincent de Paul and its Council General
represents the Society before the Holy See and all International religious or civil organizations, and
in general, before any public or private organization.
Since the founding of the first Conference, this figure has represented the nexus of union and
moral authority of the Society in periods when the Council General Assembly has not met
The President General personifies the unity of the Society worldwide.
3.2. The Functions of the President General
The President General, supported by a team within the International Structure, supervises, fosters
and coordinates the Society’s activities worldwide and, for this purpose, makes any decisions
deemed appropriate, implementing the resolutions of the Council General Assemblies in
compliance with the provisions established in the Rule, and pursuant to the Society’s tradition.
3.2.1. Report on the progress of the Society
In January every year, and for general information of all the members and councils, the President
General drafts a report for all the members of the Council General, reflecting the progress of the
Society during the previous year and the prospects for the future.
3.3. Election of the President General
The President General is elected by all the members of the Society, represented by the Presidents
of the National, Assimilated and Associated Councils, who exercise this right on their own behalf
and on behalf of the members they represent.
3.4. Duration of term of office
The term of office of President General is Six years; this term of office may be renewed once only.
3.5. Age Limit
The President General may not be more than 65 years when elected.
3.6. Election Procedure and deadlines
When a President General must be elected because the term of the existing President has reached
its end, the Vice-President General must announce this at least Ten months prior to the time of
the election to the members of the Council General, who are then responsible for notifying the
members accordingly.
3.6.1. Electoral Board
The Electoral Board is presided over by the Vice-President General and is formed by the latter, the
Secretary General and the Treasurer General, provided that none of them is a candidate. If any of
the aforementioned three persons is a candidate, a legal member of the Council General shall
replace him.
3.7. Presentation of Candidates, forms and Limitations.
During the two months following the notification of the elections, the members of the Council
General, either individually or in groups, may present the candidates whom they deem suitable
and worthy, chosen from among those members who have belonged to the Society for more than
Fifteen years and who do not hold remunerated service posts in the Confederation at any level or
in any of the participating or related special works.
3.8. Announcement of Candidates.
At least Three months prior to the Council General Assembly meeting, the Vice- President General
shall announce the candidates who fulfil the required conditions and whose proven acceptance
has previously been obtained by the Vice-President General.
This announcement shall be accompanied by a short Vincentian “Curriculum Vitae,” together with
the candidate’s action programme if elected. Presented on a maximum two sheets.
3.9. Time and form of Election
The new President General shall be elected at the General, Ordinary or Extra-ordinary Assembly
called for this and other purposes.
3.9.1. Quorum to Election
In order for the General Assembly to be validly constituted to elect a new President General, a
quorum of 30% of the members with voting rights pursuant to Article 2.1.1 of Part 2 of the Rule
shall be required.
3.9.2. Voting Procedure
The voting system used shall consist of two rounds and shall be effected by secret ballot. The first
round shall include the postal votes of those electors who are unable to attend in person. In the
second round, which shall only be required if no candidate obtains one half plus one of votes
presented, the candidates shall be the two members who have obtained most votes in the first
round. Due to time restrictions, this second voting round shall be performed directly and by secret
ballot; no postal votes shall be accepted.
Voting shall take place on the afternoon of the first day of the Council General Assembly meeting
in which the voting is included on the agenda and shall have priority over any other matters.
3.9.2.1. Limitation
If an existing President General is presented for second term of office having passed the first
round without any candidate reaching half plus one of the votes, in order for his / her election to
be valid, he / she must obtain at least one half plus one of the votes presented in the second
round.
1. MEMBERSHIP.
Members of the Society are part-time, unpaid voluntary workers, who freely
undertake to devote some of their time, talents and resources to the service of the less
privileged people of our society and their neighbour. The Society as a subsidiary part
of their lives, cannot take precedence over their obligations to their livelihoods, their
own family or legitimate interests. But subject to these overriding considerations,
serving one’s neighbours implies a giving of one’s best.
1.1 HE WHO SEES CHRIST IN THE FACE OF THE POOR CAN FIND A PLACE
IN THE SOCIETY.
1.1.1 Membership is open to all Christians of all ages, men and women, those who seek to
live their faith loving and committing themselves to their neighbour. Other people,
Christians of other confessions or people from other faiths who sincerely respect and
accept the Society’s identity and its principles, in so far as differences of faith allow
may join. In this respect the Zambia Episcopal Conference shall be consulted.
1.1.2 Membership implies acceptance of the Rule, and Prayer life, commitment, effective
participation, in the work of the Conference. People who, though willing to help the
Society but are unable to attend meetings can be accepted as benefactors. These are
auxiliary members who help the Society through their personal co-operation in any
work for the service of those in need.
1.1.3. The names of the persons proposed for full membership are to be submitted to the
President of the Conference concerned. The President will provide information concerning
the recommended person to the Conference. If approved, the candidate will be admitted.
However, the candidate must undergo a period of training, formation in the essential elements
and characteristics of the Society, the Rule and the Internal Statutes. The member should
attend the meetings continuously for Six months as well as taking part in the work of the
Conference, and that of their respective Christian Communities.
Before a candidate is Commissioned as a member according to Statute 1.2, the
Conference President or Spiritual Advisor should consult with the candidate to
discern readiness for full membership. The Conference then takes formal action,
normally by resolution, to accept the candidate into full membership.
1.1.4 As well as taking an active part in the work of the Conference; and that of the
Christian communities, in a spirit of fraternity and sharing, members may contribute
funds of the Society.
1.1.5 A person will be deemed to be no longer a member of the Society:
- On resignation
- On ceasing to be an effective member, e.g. through non-attendance, without
good reason to assignments or missing meetings for four times consecutively
without reasonable excuse.
- For grave reasons, the National President or the President of the responsible
Council or Conference may ask a member to resign (see Article 6.8.1 of Part
2 of the Rule). Members should take the quality of the Society to their small
Christian communities.
1.2 COMMISSIONING AND DEDICATION CEREMONIES
All incoming Presidents shall be commissioned, and members shall annually renew
their promise of service to the members and to the poor, thereby deepening the
spiritual dimension of their vocation. These ceremonies usually take place during a
festival meeting (see Appendix 1, 2 and 3).
2. ORGANISATION
Vincentians gather in groups traditionally called Conferences in Zambia. Conferences
in an area are linked together in PARTICULAR COUNCIL; and three or more
particular councils may form a Central Council (depending on the size of a diocese,
more than one Central Council may be established). Presidents of Central Councils
and isolated Particular Councils and isolated Conferences form a National Council.
2.0. CONFERENCES
2.1.1 A Conference may be based at a small Christian Community, parish, school, an
institute, a Factory, a village or wherever need for one arises.
2.1.2 Conferences meet weekly. If circumstances prevent this, they should meet at least
fortnightly. The purpose of the meeting is to hear reports from members who had
visited the needy and to decide where relief and help should be given. As far as
possible no case of want should be neglected. Also by means of the prayers of the
meetings and fraternal encouragement, the Vincentian vocation may be alive and
active in the members
Members will also review assignments of the previous meeting.
2.1.3 The traditional means of contributing to the Society funds is by a secret bag passed
around during a Conference meeting. Open monthly or annual subscription system by
a Conference is also acceptable. A fixed members’ annual contribution may be
requested but not imposed, as this must remain voluntary and the secrete bag should
be used for these contributions. National Council may require Collections to be held
for the poor and for the structure both within Zambia and internationally.
2.1.4 A conference has a right to appeal for help outside its locality without prior approval
of higher councils. This need not prevent higher conferences with better resources
helping poor conferences.
2.1.5 A conference on the recommendation of the National Council secures admission to
the Society through aggregation pronounced by the Council General.
2.1.6 The Society in each of its Conferences makes no distinction regarding Gender,
wealth, occupation, and Social status or ethnic origin. \
2.1.7 Fraternity and Simplicity: meetings are held in a spirit of fraternity and simplicity
and Christian joy.
2.1.8 Members of all ages strive to preserve the spirit of the youth, which is characterized
by the enthusiasm, adaptability and creative imagination. They are willing to make
sacrifices and take risks for the benefit of the poor wherever they may be; by sharing
their comfort, needs and sorrows and defending their rights.
2.1.9 Conferences shall be named only after saints, of Our Blessed Lady, or Almighty God
under their various titles. Conferences may not, however be named after St. Vincent
de Paul or Blessed Frederic Ozanam. All Conferences and Councils shall include a
reference to the area they serve, in their name, in order to differentiate between them. 2.1.10 Conferences may establish Youth Conferences, helping them to be fully integrated
into the life of the Society.
2.2 Visits to the poor are made in Vincentian spirit 2.2.1 Visits to those in need should be made in their environment, wherever possible. The
contact with friends in need should always be made in a spirit of friendship, respect,
cordiality, empathy and affection. It should also promote self-sufficiency whenever
possible for those who suffer and show concern for their deepest needs. (See the Rule,
1.2 to 1.12).
2.3 Conference and Council Annual ReviewAt least once a year, each conference and council must evaluate their service to the
members and to the poor they visit, and find ways to provide better service. They
should also consider the new types of needs they seek to alleviate and how to find
those in need.
An Annual Review Meeting is therefore, to become part of a conference life and the
same idea is extended to councils.
2.4 CONFERENCE AND COUNCIL MEETING ESSENTIALS (FOR AGENDA REFER TO APPENDIX 4)
2.4.1 Opening and closing prayers, formal and, if needed, spontaneous.
(Refer to Appendix 4)
2.4.2 A spiritual reading and meditation, on which members are always invited to comment
as a means of sharing their faith and deepening their mutual understanding.
2.4.3 Reading and approval of the minutes of the previous meeting.
2.4.4 Reading and approval of the financial statements presented by the treasurer.
2.4.5 Reports on the visits made by the members, since the previous meeting, to families
and friends in need. Discussion on ways to improve the conference’s service.
2.4.6 Allocation of the visits and other tasks entrusted to each member for the following
week by the President, after consultation with the conference. Visits must be made in
pairs for the following reasons:
2.4.6.1.1 Two members are likely to see different aspects of a problem and other
possibilities.
2.4.6.1.2 It helps to foster the friendship between members, which is so important to us.
2.4.6.1.3 Our lord sent out disciples in pairs, for mutual support and inspiration.
2.4.6.1.4 For the sake of the Society’s, and visiting members’ reputation, it is prudent to
visit in pairs, especially when visiting vulnerable people living alone.
2.4.7 Review of any correspondence
2.4.8 A secret collection must be taken, and the amount collected announced by the
treasurer.
2.4.9 Whenever possible, the inclusion of training periods for members, and
communication of relevant current information about the society.
2.4.10 Council meetings at all levels should follow a similar agenda suitably adapted. No
secret collection need be taken.
3. COUNCILS
3.1 PARTICULAR COUNCILS
3.1.1 Where there are FOUR (4) or more conferences, under the supervision of a Central
Council, a new Particular Council may be formed, with the usual aims but especially
to start new Conferences until there are at least Eight (8) Conferences under its
jurisdiction. The Particular Council may then be instituted. A Particular Council will
consist of officers of the Conferences composing it. From their own members they
will elect a Council President, Vice-President, Secretary, Vice-Secretary, Treasurer
and Youth Coordinator.
3.1.2 The purpose of a particular council is to animate and coordinate the work of the
conferences so that they are well run, to give advice and help where necessary, to
encourage new works and generally to promote the work of the society in the area and
to form new conferences.
3.1.3 To this end they should meet as often as required, preferably once in a month. They
should supervise, and see that regular reports and information are sent to the Central
Council and see that such information is given conference members and are
understood by them.
Council names refer to the area they coordinate.
3.1.4 Should ensure that a percentage of Council income is submitted to the Central
Council at the required time, being financial support to the Central Council. Each
particular council should submit the names and address of their leaders as they change
leadership.
3.1.5 Particular Councils must evaluate their service to the members and to the poor. They
must adapt themselves to new challenges according to the needs of the changing
world. Priority must be given to the poorest of the poor and to those who are most
rejected by society.
3.2 PARTICULAR COUNCILS HAVE AN OBLIGATION TO SUPPORT THEIR CENTRAL COUNCIL FINANCIALLY.
4. CENTRAL COUNCIL
4.1 Where considered necessary a Central Council may be instituted.
4.1.1 Three or more instituted Particular Councils may under the supervision of the
National Council form a Central Council to coordinate the work of the Society in their
area.
4.2 A Central Council executive is elected by officers of the Particular Councils, which
composes it. The executive shall comprise of: the President, Vice President,
Secretary, Vice-Secretary, Treasurer, and a youth coordinator. These elections should
be made known to the National Council in writing. Central Councils meet once every
month. Geographical and travel needs may make this unattainable, instead they
should meet ONCE EVERY TWO MONTHS, but at least every THREE MONTHS.
4.3 The purpose of a Central Council is to animate and coordinate the work of the
Particular Councils, to see that they are well run, to give advice and to help where
necessary, to encourage new works and generally to promote the Society in the area
as well as forming new Particular Councils.
4.4 CENTRAL COUNCILS HAVE AN OBLIGATION TO SUPPORT THE NATIONAL COUNCIL FINANCIALLY.
4.5 FUNCTIONS OF COUNCILS
4.5.1 Councils are first and foremost at the service of conferences and other councils falling
under their jurisdiction, with the view to promoting growth of the Society and its
works. They also help conferences to develop their spiritual life.
4.5.2 They stimulate and coordinate the activities of the conferences and councils within
their area of jurisdiction.
4.5.3 They examine the financial statements and annual reports, and forward them together
with their comments, to the next higher council, without delay.
4.5.4 They cooperate with other charitable organizations, which share the same objectives
that the Society has. However, sharing the Society’s financial resources must be
considered only in exceptional circumstances, with great circumspection, and only
after receiving approval by the next higher council. It must be remembered that the
Society’s benefactors donated specifically to the Society, and accordingly, their
intentions must be respected. (Refer to Article 3.14 of Part 1 of the Rule).
4.5.5 They encourage initiative, and strive to establish new councils and conferences andnew works of charity.
4.5.6 They submit to the council requests for aggregation of conferences and institution of
councils together with their comments thereon.
4.5.7 They arrange, whenever possible, meetings for the training of members and
prospective members, in the Vincentian vocation. (For complete criteria, see Article
3.6 of Part 1 of the Rule).
4.5.8 Without creating a parallel organization, Councils at appropriate levels should
promote Youth Councils, when circumstances permit. Such Councils shall have the
same relationship with the Council under which they operate as the rest of the
Committees linked to the same Council.
5. NATIONAL COUNCIL
5.1 It will supervise by visits, reports and correspondence the work of all councils and
conferences in the country. It ensures that the basic principles of the society, as
expressed in all three (3) parts of the Rule are respected.
5.2 The National Council is the highest body of the Society in the country, and it will be
based in Lusaka for easy access to the Zambia Episcopal Conference (ZEC) and the
National Council for the Laity (NCL). It represents the Society before civil, religious
and international authorities. It has the right to draw up and amend the Rule of the
Society, providing such RULE or amendments are in accordance with Part 1 of the
Rule of the Society.
5.2.1 NATIONAL COUNCIL’S INCOME
5.3 It has the right to receive funds, legacies and donations on behalf of the society.
National Council’s income is derived from support in the form of levies given by
other councils attached to it and from sundry receipts including gifts, legacies and
subsidies. The National Council shall determine the levy, which each council shall
contribute annually.
5.3.1 Council Presidents Right to Audit and see Correspondence
When deemed appropriate Council Presidents should authorize audits of the
conferences, councils and special work under the auspices of their council.
Council Presidents are entitled to have access to all correspondence sent by any
of its Conferences on behalf of the Society. This same authorization is applicable to
any Council with regard to the other Councils under its jurisdiction.
The President of the council to which any of the Society’s special work belongs, shall
be entitled, after due consultation with National Council and evaluation of the legal
consequences to replace the members of the board of that special work (project) and
any of its employees regardless of their functions. (For complete criteria, see Article
1.12 of Part 2 of the Rule)
5.4 The National Council is composed of the following:
- National President
- National Vice-President
- National Secretary
- National Vice-Secretary
- National Treasurer
- National Youth Coordinator
- Aggregation Officer
- Twinning Officer
- National Training Officer
- Persons appointed to the National Council for specific duties
- President (or delegate) of each Central Council
- President (or delegate) of an isolated Particular Council or isolated
Conference.
5.5.All Councils; National, Central or Particular must instituted and all conferences
must be aggregated by the Council General.
6. AUTHORITIES OF THE NATIONAL PRESIDENT
6.1 To suspend, members, conferences and councils.In accordance with Article 6.8 of Part 2 of the Rule, the Presidents of National Councils have the delegated authority to suspend members, conferences or councils of the Society within their area as a precautionary measure.
6.1.1 When the National President has made such a decision, the member, council or
conference suspended as a precautionary measure will cease to exercise office and
may not act on behalf of the Society under any circumstances. However, such a
member, conference or council is entitled to appeal to the President General. (For
complete criteria, see Article 6.8.1 of Part 2 of the Rule)
6.1.2 A suspended member may alternatively appeal to the National Council so that the
case may be reviewed at a plenary meeting of the latter, which will listen to the
member and make its decisions by vote. Should the member choose this process, and
should the appeal fail, a further appeal to the President General may be made by the
suspended member.
6.2 To annul the election of a PresidentThe National President may, for serious reasons, annul the election of a member as a
President of a conference or council. Such a member will immediately cease to
exercise the office but may appeal to the National Council.
6.3 May establish a conciliation committeeThe National Council may establish a Conciliation Committee, to which councils,
conferences and members may appeal.
Councils, conferences and members trust the integrity of the Society and its life of
prayer and communion, so that they may not appeal to civil or legal authorities to
resolve internal differences, without the express permission of the Council General.
Any member, conference or council which uses means other than those provided by
the Society to resolve internal disputes renounces Vincentian Communion and leaves
the Society. (For the complete criteria, see Article 6.11.1 of Part 2 of the Rule)
6.3.1 A Conciliation CommitteeIt may only have three or four members, of great experience in Vincentian matters
with relevant skills and a conciliatory spirit. It should have the capacity to quickly
establish the facts, be able calmly to explain the views of the two parties to each other,
and to propose solutions, which are consistent with the spirit of the Rule and the
Statutes. Sustained prayer, good will and a desire to reconcile, will usually resolve the
issue satisfactorily.
7. OFFICERS
7.1 A conference, a Particular Council and a Central Council, whichever is the case, is
headed and directed by a President, who is elected by a secret ballot from among
members of the respective conferences or councils, for a period of three (3) years and
may be elected for a similar period of time, but shall not exceed six (6) years of
continuous service in the same post/position.
7.2 The election of a President of a conference or council must be notified in writing, one
month before the date of the election to the delegates and supervising body or person.
7.3 The President, Vice-President, the Secretary, the Vice-Secretary, the Treasurer will
be elected by secret ballot by the full members of the conference or council.
7.4 These officers may serve for the second time if elected consecutively. The maximum
term of office for the President of Superior Council (National Council) or those of any
other level should not exceed six (6) years.( See 19.7.2)
7.4.1 Other officers may be appointed by the President to undertake special responsibilities
or projects. These serve under the pleasure of the President.
7.4.2 To safeguard the reputation of the conference or council, and therefore that of the
Society itself, appointees should not be relatives of the person empowered to make the
appointments.
7.4.3 All Council Presidents and Vice-Presidents must belong to a Conference. Other
principal officers should also belong to a Conference but there may be occasional
exceptions.
7.5 Employees may only hold office in a conference which does not control their work,
but they may not hold office in any Council.
7.5.1 The National Council will be headed by a National President. The Presidency should
be considered by him/her to be responsibility and not an honour.
8. The PresidentIt is recommended that members should not hold the office of the President after the
age of 65 years. The President is at the service of all those aided by the conference or
council and all his members. He/she will direct and inspire the conferences or council
to ensure that the work is carried out with sympathy and efficiency and to maintain
liaison with the council to which the conference or council is attached, and other
organizations.
8.1 Presidents as servant leadersFollowing Christ’s example, the Presidents at all levels of the Society endeavour to be
servant leaders. They provide an encouraging atmosphere in which the talents,
capacities and spiritual charisms of the members are identified, developed and put to
the service of the poor and the Society of St. Vincent de Paul. The President of the
conference or council will have special responsibility for promoting Vincentian
Spirituality.
8.2 The Vice-PresidentThe Vice-President Deputizes for the President and cooperates with and assists the
President. He also visits members who fail to carryout assignments and do not attend
meetings regularly and may be assigned other work by the President.
8.3 The SecretaryThe Secretary prepares the minutes of the conferences or council meetings, arranges
for call outs and ensures that all records are properly maintained.
8.4 The Vice-SecretaryThe Vice-Secretary deputizes when the Secretary is not available, and may be
assigned other duties.
8.5 The TreasurerThe Treasurer is responsible for keeping an accurate and up-to-date record of the
funds of the Society. He will prepare audited financial reports every year. He will
ensure that account withdraws are made by two officers. He organizes fundraising
ventures.
8.5.1 The treasurer and the President shall exercise strict control over conference or council
funds and shall endeavour to cooperate with banking officials and auditors in
safeguarding funds and chequebooks. All cheques paid by the Society must be signed
by two duly authorized members.
8.6 The Youth CoordinatorThe Youth Coordinator is responsible for all activities in the Youth Committees,
promoting interest in sport and works of charity in conferences or councils.
9. The Spiritual AdviserThe Spiritual Adviser has no executive functions in the administration of the
conference or council. Vincentians meeting as a spiritual occasion is enhanced by the
presence of a spiritual adviser whose role is to help in the development of the spiritual
life of the members, to help them understand better the virtue of charity and its
practical application to the works in which they are involved. Furthermore, the
presence of a spiritual adviser helps to strengthen the bonds between the special
activities of the Society and the apostolic activity of the church. As a tradition since
the beginning of the Society, a spiritual adviser should be appointed to foster spiritual
life with the conferences and councils.
Should a member of the ordained clergy, i.e. a Priest or deacon, or a consecrated
member of a religious order not be available to act as the Spiritual Adviser, the President of
the Council or Conference, after consultations with the President of the next higher Council,
may appoint a layperson who has had suitable training.
9.1 Promoting unity within and between conferencesFestival meetings and conference masses should be maintained.
Conferences and councils celebrate liturgical ceremonies, particularly Vincentian
ceremonies, together throughout the year, endeavouring to maintain a profound
friendship among the members, to deepen spirituality, to share experiences and to
provide information to improve the Society’s service to the poor. (For complete
criteria, see Article 2 and 3 of Part 1 of the Rule)
10. In Zambia, four festival meetings should be convened; one on each of the Sundays
nearest four of the following feast day: -
- 9th September – feast of Blessed Frederic Ozanam
- 27th September – feast of St. Vincent de Paul
- 8th December – feast of the Immaculate Conception
- 2nd Sunday of July – remembrance day of the dead Zambian Vincentian
- 1st Sunday of Advent, the beginning of the liturgical year
- 9th November the Liturgical Feast Day of Blessed Rosalie Rendu
- 1st Sunday of Lent (because in Lent the need to undertake more charitable
works is emphasized along with the need for more prayer and penance )
At least once a year, members should together attend a mass for the work of the
conference, the members themselves and those visited.
11. TWINNING.
Conferences and councils help others in need, both at the National and International
level. The Society encourages friendly relations between Conferences and Councils.
The awareness of acute poverty in a great number of countries and Vincentian
preferential option for the poor, spurs Conferences and Councils twinned either
locally or abroad to assist others with less resources or in particular situations.
The direct link between two Conferences or Councils, consisting of sharing prayer, a
profound friendship and material resources, is called Twinning. This activity
contributes to world peace, to understanding and cultural exchange among peoples. THE DRC AND NC-ZAMBIA FRAME WORK:- In the understanding of solidarity, our first obligation within the Society is working within our Rule.
- In the recent past, individuals, Conferences and Councils engaged in correspondence, donations without the full knowledge of the higher Councils. In this regard teh partners, Dublin Regional Council (DRC) and the National Council- Zambia (NC) directed hence forth all correspondence by Conferences or Councils to their twin partners, either way, should be copied to the respective Presidents.
- It was also noted that individuals of the same named Conferences and Councils had engaged themselves in soliciting for project funds abroad, without the knowledge of the higher Council (National Council of Zambia). The Dublin Regional Council shall redirect all such requests which do not bear any approval by the National President.
- Conferences under the Dublin Regional Council twinned to some Conferences/ Councils in Zambia need to channel their finances or material assistance through their Regional President.
- All Receiving Conferences/ Councils must furnish the National Council proper distribution and utilization reports for all funds received fro twin partner.
- Under Internal Statute 2.1.4 of part 3 of our Rules, it is stated that "A Conference has a right to appeal for help outside its locality without prior approval of higher Councils ...". However the general feeling between the two partners was that there should be openness, honesty and responsibility in the way we conduct ourselves. All Conferences have to work in tandem with the vision of the partners in order to achieve the goals set towards achieving orderly and effective service delivery to the needy and poor, those we serve.All enquiries on this subject should be directed to:
The Twinning Officer
National Council of Zambia
11.1 A Conference and a Council not aggregated or instituted may not be twinned.
Application for twinning is done through the Twinning Officer of the National
Council.
12. TRANSPARENCY IN USING MONEY AND OTHER ASSETS
National Council, other Councils and Conferences publish annual finance and activity reports. The Society shall preserve its good reputation for honesty and responsible stewardship. It will
produce finance and activity reports at least annually as at the 31st March.
A detailed, comprehensive report shall be submitted to the Council General annually on or before
30th September. Such reports will be presented in the format specified by International Council
General, and will encompass the year ending the previous 31 March.
Reports should be sent to the diocesan bishops to keep them informed of the Society’s work. (for
the complete criteria, see Article 3.19.1 of Part 2 of the Rule).
National Council will be, to all legal effects, the sole responsible party before any national or
international jurisdiction for the events occurring within the Society in Zambia.
All expenditures should be approved during a full executive meeting and it is recommended that any
one holding the position of treasurer should have basic numerical skills.
12.1.1 Vincentians should never forget that giving love, talents and time is more important than
giving money. Nevertheless, the Society uses money and property to help relieve the suffering of
those in need. The Society’s funds must be handled with the utmost care, prudence and generosity.
The money must not be hoarded. Decisions regarding the use of money and property are to be
made after reflection in light of the Gospel and Vincentian Principles. ( see the Rule 4.5.4 ).
12.1.2. Accurate records must be kept of all money received and spent. The Society may not allocate
funds to other organizations, except occasionally to other branches of the Vincentian family, save
under exceptional circumstances. Property and the distribution of unused funds Conferences and Councils may own property for either accommodating needy people or for
fund-raising. All such properties must be reported to and be registered with the National
Council of the Society of St. Vincent de Paul.
Conferences and Councils zealously manage and maintain the Society’s assets. The authority to
dispose of, purchase, mortgage, lease or rent the Society’s real estate assets belongs exclusively to
National Council.
National Council may, on behalf of the Society, acquire or dispose of immovable property, and erect
thereon any buildings or facilities required by the Society for the furtherance of its objectives,
provided that the National Council may delegate its authority or part thereof to a Central Council.
All documents relating to the acquisition or disposal of immovable property shall be signed by the
National President, subject to a prior resolution of the National Council authorizing the transaction.
Should the National Council President not be available, the National Vice-President shall sign in place
of the National President, subject to the adoption of a resolution by the National Council to
authorize the transaction, and to authorize the Vice-President to sign all documents relating to the
transaction on behalf of the Society. In the event of both the National President and the National
Vice-President not being available, the National Council may by resolution authorize the transaction,
and authorize an office bearer to sign the necessary documents on behalf of the Society.
Any document that is to be lodged in a Deeds Office including those relating to the transfer of
immovable property shall require two of the following signatures – a National President or a
National Vice-President, and a National Treasurer or a National Secretary.
National Council will assess annually the quantum of unused funds held by each of the Councils or
Conferences within their areas, and will accordingly determine the allocation of such excess funds,
to the service of the poor in their own areas or abroad.( For the complete criteria, see Article 3.14 of
Part 1 of the Rule).
13. REFUND OF ADMINISTRATIVE EXPENSES.
Vincentian Officers entrusted to undertake duly authorized tasks for the Society are entitled
to the refund of the administrative expenses incurred.
14. ASSISTANCE TO MEMBERS IN NEED
As a general principle, members should not be excluded from receiving assistance just because they
are members. All people in need, of whatever status, are eligible for assistance by the Society.
A member should apply to his or her President in the Conference or Council and one other office
bearer and the matter will be passed to another Conference to deal with.. Other members of the
member’s own Conference or Council should not be involved. The members of the Conference
which has been asked to help will be informed that a “ special case” is being dealt with ( without the
name being divulged), but they will be informed of the circumstances so they can consider together
the appropriate help to give, which will be duly recorded in the minutes and in the Treasurer’s
records.
Conferences or Particular Councils should deal with such requests and provide the finance unless the
amount required is beyond their means. In such event, Central Councils or National Council are to be
asked to assist. The decision to give assistance is to be taken by the Conference or Particular Council,
or Central Council or National Council President, and one other office bearer.
Members being assisted may continue to be active members within the Conference.
Members so helped are to be given the option of repaying the amount requested, unlike the
circumstances when non-members are assisted.
If the person is an office bearer, then he or she must step down from office.
Any assistance given should, where possible, be paid by the Treasurer direct to the creditor and not
to the member.
No case should be taken as a precedent for any other case.
No assistance is to be given to members for educational purposes or any other purposes such as
those when an ordinary member of the public would or could approach a bank for a loan.
15. DECEASED MEMBERS
It is recommended that, in the 2nd Sunday of July of each year, we remember with gratitude the
foundations laid by our deceased brothers and sisters. Accordingly, wherever possible, their names
should be mentioned in the De Profundis prayed at the conclusion of each meeting in July. 16. DISSOLUTION Decisions regarding the dissolution of a Central Council shall rest with the National Council.
In the event of the dissolution of a Central Council, its funds and assets shall revert to the National
Council to be utilized in such manner as the National Council may decide in the furtherance of the
objects as set out in Articles 1.2, 1.2.1, 1.2.2, 1.2.3 and 1.2.4. of Part 1 of the Rule. For this purpose
the persons authorized to sign documents for the National Council shall be similarly authorized to
sign the documents for the Central Council.
The Society may close down if at least two-thirds of the members present and voting at a special
meeting convened for the purpose of considering the matter are in favour of dissolving. If the
Society should close down it will need to liquidate all its debts. After doing this, any property of
money remaining shall not be paid or given to members of the Society. These assets shall be given to
another non-profit organization which has objectives as close as possible to those of the Society.
Members at the special meeting so convened will decide what organization this should be. If the
meeting cannot reach a decision then the National Council for the Laity will be asked to decide.
17. MEMBERSHIP FEES
17.1 The preferred level of the voluntary Members’ annual contribution will be specified from time
to time at the National Council General Meeting.
17.2. Out of the Conference Income, Conferences will remit 15% to the Particular Council, which in
turn will remit 10% to the Central Council, which will remit 5% to the National Council by April
every year.
17.3 The National Council on receipt of Income from the Central Councils will ensure that some of
the money is sent to Council General every year- September.
National Council may require Collections to be held for the poor and for the structure both within
Zambia and Internationally. 18. Fund-Raising Projects All Conferences, Particular Councils, Central Councils and the National Council are under obligation
to initiate sustainable fund-raising projects all the time for the purpose of raising money to support
the needy people and for their administration requirements.
19. ELECTION REGULATIONS
19.1 The election of the President at the Conference shall be supervised by the Particular
Council and at the Particular Council by the Central Council and at the Central Council by the
National Council, and at the National Council, by a distinguished Catholic Lay person appointed by
Executive Members of the National Council.
19.2 Members of the Society shall not hold more than one Executive post in the Society in
order to promote efficiency.
19.3 Executive Members of the Society shall not hold any Executive position in the Church in
order to promote efficiency.
19.4 All elections must be by secret vote
19.5 All positions in the executive shall be elective, by a secret vote
19.6.1 In the event of an office falling vacant a person may be appointed by the President to fill
the vacancy. Similarly, in the event of the office of President falling vacant, the Vice-President shall
take over as president until elections are held.
19.6.2 For disciplinary reasons the national President or President of a Council of Conference
may remove from office any officer under his or her control and make a replacement.
19.7 TERM OF OFFICE
The term of office for all Presidents for Conferences, Particular Councils, Central Councils and
National Council shall be Three years but can be re-elected for another Three years.
19.7.1 However, the National President shall be eligible for re-election for one additional term not
exceeding three years if, under “ exceptional” circumstances, the national Council requests the
Council General’s permission to extend further the term of office of its President.
The Council General, through the Permanent Section, will authorize or refuse such a request and, in
case of its authorization, will set the maximum period of time for that extension.
19.7.2. Councils, at any level, have the same power as Council General to authorize another
term of office for the Presidents of the Councils and Conferences they co-ordinate, on their written
request. If it is authorized, the Council will set the maximum period of time for the extension, which
shall be less than three years.
Council and Conference Presidents cannot, therefore, be re-elected for a partial third term without
requesting, and obtaining the agreement of the next higher Council.
20 ELECTION OF THE NATIONAL COUNCIL EXECUTIVE AND NATIONAL COUNCIL MEETINGS.
20.1 Delegates will elect the National Council Executive from all Councils in Zambia at the Plenary
Session, for a period of Three years, except in the case of death or resignation of the President. The
National Council Executive may appoint sub-committees for certain work.
20.2 A candidate aspiring for President should be less than 70 years. Only members who have not
yet reached the age of 65years are eligible for election as President. It is recommended that
members should not hold office of President after the age of 68years. On reaching the age of 68 the
President shall complete his or her ordinary term of office but must then retire.
20.3 The National Council Executive will have meetings to attend to the day to day running of the
Society within the strategies and policies agreed by the National Council, receiving reports, attending
to correspondence, etc. Changes in the Rule and the election of the National Council executive
members will take place at the Plenary Session of the National Council.
20.4 There shall be an annual National Council General Meeting. The National Council is the
highest decision-making body in the Society in Zambia and has been instituted by Council General.
The Society accepts the principles of subsidiarity and democratic consensus as the basic rule of its
functions (see the Rule, 3.9, 3.10). At every Council level, the number of appointed members, who
are non-voting, shall not exceed the number of elected Presidents who are members of the Council.
20.5 The Plenary session will take place every Three years to review the operations of the Society.
21. INTERPRETATION OF THE STATUTES
These Internal Statutes of Zambia received the approval of the Permanent Section of the Council
General on ………………………………. They are subordinate to and interpreted according to Part 1 of the
Rule of the International Confederation of the Society of St. Vincent de Paul, and to Part 2, the
Statutes of the International Confederation of the Society of St. Vincent de Paul, and shall be treated
together with them as a single legal document.
COMMISSIONING CEREMONY
All members shall annually renew their promise of service to the members and to the poor, thereby
deepening the spiritual dimension of their Vocation. Annually: Each Conference shall celebrate the
renewal of the members’ promise of service preferably during a Festival Meeting, 27th September,
Feast of St.Vincent de Paul or during a special Conference Mass.
1. Procedure
PRAYER OF DEDICATION
Lord Jesus Christ, we the brothers and sisters of the family of St. Vincent de Paul come before you
today to dedicate ourselves to the service of the poor. Increase our faith so that we may always see
you in those we serve. We increase our hope that we may always undertake our duties with courage
and patience, above all increase our love so that we may grow in love for both you and our neighbor,
for it was you who said we cannot love you without loving our neighbor. We also ask you to give
eternal happiness to our deceased members and hope that at our time of judgment you will say
“Come you blessed of my father for I was hungry and you gave me to eat, thirsty and you gave me to
drink.” We ask this, dear Lord for your great Glory.
AMEN
2. RITE TO COMMISSION CONFERENCE MEMBERS OF THE SOCIETY OF ST. VINCENT DE PAUL
(New members might well be formally received at quarterly Festivals)
INTRODUCTION RITE (After a hymn) “Whatsoever you do to………………….
PRESIDER: In the name of the Father and the Son and the Holy Spirit
ALL: Amen
PRESIDER: Today (tonight) let us pause and call to mind that together we are in the presence
of the Lord as His people, answering His call to serve through membership in the Society of
St. Vincent de Paul
(Pause for a moment)
Let us pray: Father, we realize your provident care for us, your pardon of our sins, and your
protection of our life. Grant that we may serve you that we witness to life among your
people. We ask all this in the name of our Lord Jesus Christ. AMEN
FIRST READING: Philippians 2:1-5.
ALL: Hear O God, my voice listen to my prayer
PRESIDER: We are overcome by sins; it is you who pardon them. Happy the one you choose
and bring to dwell in your courts. May we be filled with the good things of your house, the
Holy things of your temple.
GOSPEL: John 15: 1-7
(Instruction or homily, suggested emphasis on Vatican 2 decree on the Apostle of Lay
people, especially chapter on charitable works and social aid)
3. CALLING ALL MEMBERS
PRESIDER: The following Parishioners (students) of ……………..Conference (school) are presenting
themselves for membership in the Society of St. Vincent de Paul.
CALL NAMES:
Let us signify our approval by applauding. Commission and sign.
(The celebrant gives the Rule Book to each member).
PRESIDER: Receive the Rule of the Society of St. Vincent de Paul, through studying it; meditating on
sacred scriptures, and prayer, may you be fortified in your resolve to serve the needy people of God.
NEW MEMBERS: AMEN
4. PETITION
PRESIDER: Let us offer our prayers to the Father of the works of these members:
P: For the leaders of our Church, that they will be supported in the promoting works of justice and
charity among God’s people. Let us pray to the Lord, Lord hear us.
P: For the sick, the lonely, needy and those suffering pain, that they will experience the healing
power of Christ. Let us pray to the Lord, Lord hear us.
P: For the members of the Society of St. Vincent de Paul, that they will continue to grow in the
knowledge of Christ’s message of justice and charity. Let us pray to the Lord, Lord hear us
P: For our ……………Conference of St. Vincent de Paul, that it will serve our people well, in both giving
of themselves and witnessing to the generosity of Christ. Let us pray to the Lord, Lord hear us.
P: For all God’s people, that we may come to greater consciousness of God’s love and concern for us
and our neighbours, Let us pray to the Lord, Lord hear us
P: For all the faithful servants of the Lord who have died in His friendship. Let us pray to the Lord,
Lord hear us
P: Father, help us to serve your people in truth, justice and love that they may come to know, love
and serve you.
WE ASK ALL THIS IN THE NAME OF OUR LORD JESUS CHRIST.
AMEN
P: Let us pray as Christ taught us
All: OUR FATHER WHO ART IN HEAVEN……………………….
P: May Almighty God bless you, in the name of the Father and the son and the Holy Spirit.
All: AMEN
P: Let us go forth strengthened to do God’s work to serve his people.
ALL: THANKS BE TO GOD
COMMISSIONING CEREMONY FOR A NEW PRESIDENT
PRESIDER: The life and vitality of Parish Societies depends on leaders who are willing to give their
time and talent. We pray for the new (Central Council/ National) President who has been elected to
lead the Council for the next Three years.
Retiring President: The Society of St. Vincent de Paul is an international Christian organization of lay
people, Catholic in origin, character and tradition, founded in Paris in 1833 by Blessed Frederic
Ozanam and his companions. It is made up of Conferences and Councils. The office of President is a
responsibility, not an honour. It is one of service, where the President is first among equals.
Retiring President lights a candle and says:
Brothers and sisters, I present to you the new President (name)…………………………
Who has been elected as the President of …………………….(Council). This lighted candle represents the
faith and love which, with the help of God, I have tried to encourage and nourish.
PRESIDER:
New President (name)……………….receive the light of Christ. May you be filled with the warmth of his
love, so that the light of His presence may burn evermore brightly in this Council and throughout the
Society.
Do you promise to carry out your duties with diligence and imagination, serving the Council and its
members, the structures of the Society and those in need for the greater glory of God, and to seek
consensus and not to insist on your own opinion. To see every member as a friend, to recognize their
talents, to encourage the reticent, to develop harmony and respect between members ?
PRESIDENT: I DO
PRESIDER:
New President……………………(name) you have accepted a serious responsibility and I ask all those
present to share in that responsibility and to pray for the Grace to carry it.
(The candle is extinguished)
The Rule is held by the Retiring President as it is blessed.
PRESIDER: O God, by whose word all things are made holy, bless this Rule of the Society, and grant
that whoever reads it with a receptive mind, may with the help of the Holy Spirit, come to know
Jesus better, to see with His eyes and love with His heart. May their souls be protected and their
hearts filled with joy, through Christ our Lord. AMEN.
The Rule is handed to the Presider, who hands it to the President and says:
Receive the Rule of the Society as a sign of your leadership and responsibility. With the help of God,
may you hand this Rule on to your successor after a fruitful and successful Presidency.
PRESIDER with hands outstretched over the President says:
Almighty God, we give thanks for the many and varied ways you build up your Church. Bless the new
President of this Council. Grant that with vision and leadership, he/she and all the officers, may
serve the Council and the Society with humility, and bring honour and glory to your name. Grant this
through Christ our Lord.
Retiring President:
In the spirit of Jesus and in the name of our Patron, St. Vincent de Paul, and our principal founder,
Blessed Frederic Ozanam, we commission you, ………………(name) as President of………………..(name of
Council) to lead not as one who dominates, but as one who serves, and to encourage your brothers
and sisters in the Society “to go to the poor with love,” and to share their burdens and joys as true
friends.
DEDICATION
Lord Jesus Christ, we the brothers and sisters of the family of St. Vincent de Paul, come before you
today to re-dedicate ourselves to the service of the poor.
Increase our faith so that we may always see you in those we serve. Increase our hope that we may
undertake our duties with courage and patience.
Above all, increase our love so that we may grow in love both for you and our neighbor, for it was
you who said we cannot love you without loving our neighbour. We ask you to show approval of our
Society through the canonization of our blessed Frederic Ozanam.
We also ask you to give eternal happiness to our deceased members, and hope that at our time of
judgment you will say “come you blessed of my Father for I was hungry and gave me to eat, thirsty
and you gave me to drink, naked and you clothed me.” AMEN.
Our Lady Queen of the poor, pray for us.
Note: It is requested that this prayer be recited at festival meetings.
20. MEETING OF THE CONFERENCE
Meetings are held in a spirit of fraternity, simplicity and Christian joy. Decisions are taken by
consensus after prayer, reflections and consultations. The democratic spirit is fundamental within
the Society and when necessary a vote may be taken.
OPENING PRAYERS
ALL: In the name the Father…………………………………
PR: COME HOLY SPIRIT, penetrate our hearts
ALL: and kindle within us the fire of your love
PR: Send forth your spirit and new life be created
ALL: and the whole new face of the earth will be renewed.
OUR FATHER………………………………..
HAIL MARY…………………………………
PRAYER FOR A FRUITFUL MEETING
PR: Let us remember the words of our Lord Jesus Christ, “when two or three are gathered together
in my name, there am I in the midst of them.”
(Short silence)
ALL: Lord Jesus Christ help us through meeting together to deepen our Vincentian friendship and
answer the call every Christian receive to seek and find those who are forgotten, to bring love to
the suffering or deprived. Help us to be generous with our time, our possessions and ourselves so
that we may grow perfect in your love and to share your sacrifice for others in the Holy Eucharist.
PR. St. Joseph, Patron of families
ALL: Pray for us
PR: St. Vincent de Paul
ALL: Pray for us
PR: Blessed Frederic Ozanam
ALL: Pray for us
ALL: In the name of the Father……………………..
21. AGENDA FOR MEETINGS
1. Opening Prayer
2. Spiritual reading and sharing
3. Roll call / Apologies
4. Minutes of the previous meeting
5. Matters arising
6. Correspondence
7. Treasurer’s report
8. Member’s report of visits:
i). – in the homes
ii) – Hospitals
iii) – Jails etc.
iv) – Other
9. Assignment of work
10. Secret collection
11. Any other Business
12. Projects (if any)
13. Closing Prayers1. Opening Prayer
2. Spiritual reading and sharing
3. Roll call / Apologies
4. Minutes of the previous meeting
5. Matters arising
6. Correspondence
7. Treasurer’s report
8. Member’s report of visits:
i). – in the homes
ii) – Hospitals
iii) – Jails etc.
iv) – Other
9. Assignment of work
10. Secret collection
11. Any other Business
12. Projects (if any)
13. Closing Prayers
22. CLOSING PRAYERS
PR: In the name of the Father……………………..
ALL: Amen.
Prayer to see the Eucharist as the source of our Apostolate
ALL: Father grant that communion with Christ present in the Holy Eucharist may impel us
to love you by serving him in our neighbour and help us to respond with open hearts to
the sufferings of others, aware of the depths of our own needs.
Prayer that we may bear witness to Christ’s love
ALL: Grant us the grace to persevere when disappointed or distressed and never to claim
that our work springs from ourselves alone, so that united in prayer and action, we may
be a visible sign of Christ and bear witness to boundless love that reaches out to all
peoples and draws them to love one another in him.
Prayer for fruitful visit
ALL: We thank you for the many blessings we receive from those we visit. Help us to love
and respect them, to understand their needs and to share their burden and joys as true
friends.
BIDDING PRAYERS
(Each member could say one or more Round the table”)
For the Pope and all members of the Vincentian Family
Grant the courage, peace and confidence you alone can give to our Holy Father the Pope,
to those we visit, to all who help in our work, to our overseas Brothers and Sisters and to
all members of this Society and their families who may now be troubled or in need.
……………….Lord, hear us.
ALL: Lord graciously hear us
For the Society
We thank you, Lord because you inspired the foundation of our Society to help overcome
suffering. Grant the Society and this Conference the grace of continual growth and
renewal
…………………Lord, Lord hears us.
ALL: Lord graciously hears us.
For the deceased members of the Vincentian Family
Welcome into the light of our presence those who have died, and grant that one day our
friends and relatives, those we visit and our Vincentian brothers and sisters may all come
together before you in the perfection of love.
………………….Lord, hear us.
ALL: Lord graciously hear us.
For unborn life
O God of life and love,
You have given us the power
To bring new life into the world,
But all too often a mother’s womb’
That should be a nursery of life,
Becomes instead a place of destruction.
Help us to remove this evil
And ensure respect of all life
Made in your image and likeness, called to fulfil its promise on earth
And destined to find a home with you for all eternity.
We ask this through Jesus Christ your Son Our Lord.
AMEN
ALL: In the name of the Father……………………………………….
SPECIAL DAYS
17th February 1951. – First Zambian Conference formed. St. Francis, Mansa
2nd Sunday of July – Remembrance of the dead Zambian Vincentians.
9th September – Feast of Blessed Frederic Ozanam
27th September – Feast of St. Vincent de Paul
8th December – Feast of the Immaculate Conception
Lord Jesus Christ, we the brothers and sisters of the family of St. Vincent de Paul, come before you
today to re-dedicate ourselves to the service of the poor.
Increase our faith so that we may always see you in those we serve. Increase our hope that we may
undertake our duties with courage and patience.
Above all, increase our love so that we may grow in love both for you and our neighbor, for it was
you who said we cannot love you without loving our neighbour. We ask you to show approval of our
Society through the canonization of our blessed Frederic Ozanam.
We also ask you to give eternal happiness to our deceased members, and hope that at our time of
judgment you will say “come you blessed of my Father for I was hungry and gave me to eat, thirsty
and you gave me to drink, naked and you clothed me.” AMEN.
Our Lady Queen of the poor, pray for us.
Note: It is requested that this prayer be recited at festival meetings.